YapToText help and Mac dictation guides

Everything the app can do is here, one topic per page, and the same articles live inside the app under Help. If you are new, start with your first dictation: two permissions and one key. If the words are not landing, the troubleshooting page walks the fixes in order, smallest first. If you want to change the key, the modes, or what the app does with punctuation, each has its own page below, starting with keys and shortcuts. Every guide below is dated, and every fact about another app names its source. If you have not installed it yet, the download page is the place to begin.

This app is completely free. You don't have to make an account. There are no subscriptions, no difficult downloads, and nothing is locked. Made for Apple silicon Macs. Source on GitHub.

Start here

Your first dictation in YapToText, step by step

Your first dictation in YapToText, free and on device: grant Microphone and Accessibility, tap Right Command, talk, tap again, and check the words landed.

YapToText not working: fix it in this order

YapToText not typing on your Mac: check Microphone and Accessibility, the microphone input, clipboard-only text, rejected pastes, beeps and missing models.

YapToText's keys: the speech to text shortcut, and how to change it

YapToText's own keys: tap Right Command to start and stop speech to text, or set it to hold. Esc, Space and 1 to 9 work while you talk. Free, on device.

Guides: Mac dictation how-to, Dictate in your apps, Dictation for your work, Transcribe recordings, Speech to text apps and models, Compare and alternatives, Accessibility, Best of, Guides in other languages.

Speech to text apps and models

I cannot type, so I built a free, open-source dictation app for the Mac

YapToText is free, GPL-licensed dictation for Mac, source on GitHub. Why I built it.

Speech to text for Mac that runs on the Mac

Speech to text on Mac: tap one key, talk, and your words land in any app.

Voice to text on a Mac, when it has to replace the keyboard

Voice to text on a Mac that can replace the keyboard: voice typing into any app.

Dictation software for Mac: seven options, and what to look for

Dictation software for Mac, compared: Apple Dictation, YapToText, superwhisper.

Offline dictation for Mac, with no internet at all

Offline dictation on a Mac: YapToText types what you say with Wi-Fi off.

AI dictation on a Mac that cleans up your words without the cloud

Free AI dictation for Mac that works offline.

Whisper dictation on a Mac, typing into any app

Whisper dictation on a Mac without Terminal.

Google dictation app for Mac: what Google offers, and the on-device alternatives

Google dictation app for Mac: Voice typing in Google Docs.

Local Whisper on a Mac: what it needs, what it costs, and how to run it

Local Whisper runs OpenAI's speech model on your Mac. Model sizes.

Apple Dictation vs Whisper on a Mac: the speech engines, not the apps

Apple Dictation vs Whisper on a Mac: where each engine runs, languages, silence stop.

Whisper hallucinations: why Whisper types words nobody said, and how to stop it

Whisper hallucinations explained: repeated text, "thank you for watching" from silence.

Parakeet vs Whisper for dictation on a Mac: NVIDIA's model against OpenAI's

Parakeet vs Whisper for Mac dictation: NVIDIA's Parakeet V3 and OpenAI's Whisper compared.

Whisper Large v3 Turbo on a Mac: what it is, how it compares, and how to run it free

Whisper Large v3 Turbo on Mac: what OpenAI's turbo model is.

How speech to text works, explained for Mac users

How speech to text works, for Mac users: how Whisper turns sound into words.

Wispr Flow not working on a Mac: what each symptom means, and the fix

Wispr Flow not working on a Mac? Fixes for the Fn key, text that never pastes.

superwhisper not working on a Mac: what each symptom means, and the fix

superwhisper not working on a Mac? Fixes for No voice found, text that will not paste.

MacWhisper not working: what each symptom means, and the fix

MacWhisper not working? Fixes for dictation that does nothing, missing speaker names.

Wispr Flow, explained: what it does, what it costs, and where your voice goes

Wispr Flow is a cloud dictation app for Mac, Windows, iPhone and Android. What it does.

Wispr Flow promo codes and discounts: every way Wispr itself lowers the price

No Wispr Flow promo code here, because I cannot verify one. What Wispr itself offers.

Wispr Flow offline: why it needs a connection, and what runs on the Mac instead

Wispr Flow does not work offline: its own privacy page says transcription always happens.

Cancel Wispr Flow: the subscription, the account and the data, in that order

How to cancel a Wispr Flow subscription, by who bills you: Stripe, Apple or Google.

Wispr Flow and audio files: it cannot transcribe them, and here is what can

Wispr Flow does not accept audio or video files.

A Wispr Flow review from someone who makes a rival app

A Wispr Flow review by someone who makes a rival app: what it does well.

Wispr Flow and HIPAA: what the BAA covers and what you still have to set

Wispr Flow offers a HIPAA BAA on any plan. What signing it changes.

Wispr Flow languages: what it supports, and the settings that matter

Wispr Flow dictates in more than 100 languages, one per dictation. The regional options.

superwhisper, explained: what it does, what is free, and what Pro adds

superwhisper is a dictation app for Mac, Windows.

superwhisper promo codes and discounts: what its own docs offer

No superwhisper promo code here, because I cannot verify one.

Cancel superwhisper: the subscription, the refund, and what you keep

How to cancel a superwhisper subscription, by where you bought it.

superwhisper offline: what runs locally, and what still needs a connection

superwhisper works offline with local voice models.

Typeless privacy: what leaves your computer, and what Typeless keeps

Typeless transcribes in the cloud, with your audio and some on-screen context.

Willow Voice privacy: Privacy Mode, what is stored, and offline mode

Willow Voice processes your voice in the cloud with Privacy Mode on by default.

Aqua Voice privacy: turn on Privacy Mode, and what it still collects

Aqua Voice may store your transcripts unless you turn on Privacy Mode, per its own pages.

MacWhisper privacy and safety: what stays local, and where to download it

MacWhisper transcribes on your Mac by default. Which features send data out.

VoiceInk not working: the fixes its own docs give, in order

VoiceInk records but types nothing, pastes old text, or runs slow.

Typeless promo codes, referral credit and the student discount

What Typeless itself offers instead of a promo code: 50 percent off for students.

Willow Voice promo codes: the 30 percent discount, the referral month, and cancelling

Willow Voice gives 30 percent off Pro to students, educators, nonprofits and military.

A superwhisper review, written by the maker of a rival app

A superwhisper review by a rival maker: what its docs promise, its 4.4 App Store rating.

macOS 27 dictation: what Apple says its new on-device model changes

Apple says a new on-device model improves Dictation, in English.

How to use Wispr Flow on a Mac: the shortcuts, modes and settings

Wispr Flow on a Mac, step by step from its own help center: push to talk, hands-free mode.

How to use superwhisper on a Mac: shortcuts, modes and a free setup

superwhisper on a Mac, step by step from its own docs: Option Space to dictate.

Voice Control not working on a Mac: what to check, in order

Mac Voice Control not listening, not typing.

How to use MacWhisper: transcribe a file, export it, and dictate

MacWhisper step by step from its own help center: install from the official site.

Mac accessibility features for hands and mobility, and how to write with each one

Every Mac accessibility feature for motor needs: Voice Control, Switch Control.

Switch Control on a Mac: set up your switches, then write by voice

Turn on Switch Control on a Mac, add switches, scan the Home panel.

Head pointer on a Mac: move the pointer with your head, and write without a hand

Turn on head pointer on a Mac, click with a facial expression, fix a pointer that drifts.

The Accessibility Keyboard and Dwell on a Mac: type and click without a physical keyboard

Use the Mac's onscreen Accessibility Keyboard.

How to control a Mac without a mouse or trackpad

Mouse Keys, Full Keyboard Access, Voice Control.

One-handed typing on a Mac: what to turn on and what to hand to your voice

Type on a Mac with one hand: Sticky Keys for shortcuts, Slow Keys for stray presses.

Write on a Mac with an Xbox Adaptive Controller or a PlayStation Access Controller

Use an Xbox Adaptive Controller or PlayStation Access Controller on a Mac to point.

Eye tracking on a Mac: how the pieces fit, and how to write with it

How eye tracking works on a Mac: a tracker moves the pointer, Dwell clicks.

Mac accessibility shortcuts: every key combination in one place

Every Mac accessibility shortcut: the Option Command F5 panel, Touch ID three times.

Sticky Keys on a Mac: turn it on or off, and fix keys that seem stuck

Turn Sticky Keys on or off on a Mac, use the Shift five times shortcut, stop the beep.

How people with quadriplegia use a Mac, by what moves

How someone with quadriplegia can use a Mac: Voice Control, head pointer, switches.

Using a foot pedal with Wispr Flow: what it accepts, and how to set it up

Use a foot pedal with Wispr Flow: it rejects single plain keys.

Wispr Flow keyboard shortcuts: the defaults, how to change them, and what is not allowed

Every Wispr Flow shortcut on Mac and Windows: Fn to talk, Fn Space hands-free.

Wispr Flow and microphones: how to pick one, and what to do when it hears nothing

Choose a microphone in Wispr Flow, rank your mics on a Mac, dictate quietly.

Wispr Flow on Linux: there is no native app, and here is what works instead

Wispr Flow has no native Linux app. What its help center says about WSL.

Wispr Flow's free plan: what you get, where it stops, and what Pro adds

Wispr Flow is free up to 2,000 words a week on desktop and 1,000 on mobile.

Whisper Flow is spelled Wispr Flow: what the app is, and what Whisper is

Whisper Flow usually means Wispr Flow, the voice dictation app from wisprflow.ai.

Where MacWhisper stores its files, models and transcripts on a Mac

MacWhisper keeps its models, transcript database and media in ~/Library/Application.

Speaker recognition in MacWhisper: how to assign, rename and merge speakers

MacWhisper can group a transcript by speaker with WhisperKit models. How to turn it on.

VoiceOver on a Mac: how to turn it on or off, and what to do with it

Turn VoiceOver on or off on a Mac with Command F5 or Touch ID, mute it.

Live Captions on a Mac: real-time captions for calls, videos and the room around you

Turn on Live Captions on a Mac to caption calls, videos and conversations in real time.

How to make a Mac read text aloud

Have a Mac read text aloud: turn on Speak selection in Read & Speak, press Option Esc.

The superwhisper license: how many devices, the free trial, activation and refunds

One superwhisper Pro license covers all your Macs, PCs and phones. How to activate it.

Word dictation commands on a Mac: the shortcut, punctuation, editing and formatting

Start Word's Dictate on a Mac with Option F1, then say punctuation.

superwhisper is not pasting text: what causes it and how to fix each case

superwhisper transcribed but nothing pasted, pasted twice, or pasted old clipboard text.

superwhisper says No voice found, or gets stuck processing: how to fix it

superwhisper says No voice found in recording, or never finishes processing.

How to uninstall superwhisper completely, and delete your account

Uninstall superwhisper on a Mac or PC: delete the app.

superwhisper on Windows: how to install it, what it needs, and what is missing

superwhisper runs on Windows 10 and 11, x64 and ARM64, with the same license as the Mac.

MacWhisper discount codes: what MacWhisper itself offers, and how to find a lost license key

I have no MacWhisper promo code to share. What its own pages offer.

MacWhisper for YouTube videos, batches of files and watch folders

Transcribe a YouTube video in MacWhisper by pasting its link, run many files as a batch.

The VoiceInk license key: how to activate it, find it again, and move it to another Mac

Activate a VoiceInk license, start the 7-day trial.

Which VoiceInk model to choose, from VoiceInk's own guidance

Which VoiceInk model to pick: Parakeet V3 is its starting point on Apple silicon.

VoiceInk on iPhone and iPad: how Quick Dictation works, and why your Mac license does not apply

VoiceInk has an iPhone and iPad app with a keyboard and Quick Dictation from the Action.

Typeless on Windows, Linux, iPhone and Android: where it runs and how it starts

Typeless has downloads for macOS, Windows and Linux, plus iPhone and Android apps.

Typeless is not working: fixes for the microphone, permissions, the Fn key and lost transcripts

Fix Typeless when it shows Microphone unavailable, does not insert text.

The orange dot on a Mac: how to see what is using the microphone, and turn it off

The orange dot in a Mac's menu bar means an app is using the microphone.

The microphone key on a Mac keyboard: what it does, and what to use if you do not have one

The microphone key on a Mac keyboard starts Dictation with a press and Siri with a hold.

Wispr Flow's Notetaker: how it records meetings, and where the recordings go

Wispr Flow's Notetaker records meetings on Mac and Windows and writes a transcript and.

Apple Dictation privacy: what stays on your Mac, what goes to Apple, and how to check

Apple Dictation is on device for some languages and sent to Apple for others.

Open source transcription software for the Mac: four picks, by what you need back

Four open source ways to turn audio into text on a Mac: Buzz for subtitles and speakers.

VoiceInk Modes and triggers: how it switches behavior by app, website and spoken word

VoiceInk Modes change the model, language, AI prompt and output by app, website.

superwhisper privacy and safety: what stays on your device, and what a cloud model sends

superwhisper keeps transcripts and audio on your device. What a cloud model sends out.

superwhisper history: where recordings are stored, and how to delete them

superwhisper saves every dictation's audio.

The superwhisper CLI: install it, every command, and the MCP server

The superwhisper CLI searches your dictation history.

superwhisper on iPhone and Android: how it works, how to set it up, and what is missing

superwhisper is a custom keyboard on iPhone and a floating bubble on Android phones.

The MacWhisper CLI: install mw, transcribe from Terminal, and every flag

MacWhisper ships a command line tool called mw. Install it from Settings.

Record meetings with MacWhisper: setup, supported apps, and what the beta cannot do yet

MacWhisper can detect a meeting in Zoom, Teams, a browser and more, record it.

MacWhisper on iPhone, iPad, Windows and Android: what exists and what to use instead

MacWhisper has an iPhone app that transcribes files and recordings.

MacWhisper watch folders and batch transcription: transcribe files without opening each one

MacWhisper Pro can watch a folder and transcribe every new file in it.

Send MacWhisper transcripts to Obsidian, Notion, Zapier, Make and n8n

MacWhisper Pro can send each finished transcript to Zapier, Make.com, n8n.

MacWhisper keyboard shortcuts: the full list, and how to set the dictation key

Every MacWhisper keyboard shortcut from its help center: search, playback.

The best superwhisper model for you: its own picks for cloud, local and free

superwhisper's own picks: S1-Voice in the cloud, Cohere Transcribe or Parakeet on device.

superwhisper for meetings: record a call, label the speakers, and get notes

superwhisper Pro can record a call from system audio, label who spoke.

superwhisper modes and prompts: the built-in set, custom instructions, context, and switching

superwhisper modes pair a voice model with AI instructions. The six built-in modes.

Uninstall Wispr Flow from a Mac: the app, the leftover files, the permissions and your data

Dragging Wispr Flow to the Trash leaves its data, login item and permissions behind.

Wispr Flow on iPhone and Android: setup, the Action Button, limits, and what is not supported

Wispr Flow is a keyboard on iPhone, iOS 18.3 or later, and a bubble on Android 13 and up.

The Wispr Flow student discount: the free plan, who qualifies, and how to claim it

Wispr Flow gives selected student accounts a $0 annual plan and others paid student.

Wispr Flow Command Mode and Transforms: how to edit and rewrite text, and the shortcuts

Wispr Flow has two ways to rewrite text: Command Mode.

Wispr Flow hands-free mode: start and stop without holding a key

Wispr Flow's hands-free mode dictates without holding a key: Fn-Space on a Mac.

Wispr Flow snippets and dictionary: how to set them up, the limits, and triggers that work

Wispr Flow snippets expand a spoken trigger into saved text.

Wispr Flow login problems: sign in, reset a password, and check whether the service is down

Wispr Flow will not sign in: use the method you signed up with, reset the password.

VoiceInk privacy: what stays on your Mac, what is sent, and the three settings to check

VoiceInk transcribes on your Mac with a local model, but AI enhancement.

Install and set up VoiceInk on a Mac: requirements, permissions, the trial and your shortcut

VoiceInk needs macOS 15 or later. How to download and install it, the three permissions.

VoiceInk real-time transcription: which models stream, and how to turn it on

VoiceInk shows live text only with models that stream: Parakeet.

Wispr Flow not pasting text: recover the words first, then fix the cause

Wispr Flow heard you but the text never appeared.

Wispr Flow on Windows: how to install it, what it needs, and where it does not run

Wispr Flow runs on Windows 10 and 11, x64 only. No ARM or Snapdragon.

Wispr Flow bar not showing, or the bubble disappeared: how to bring it back

The Wispr Flow bar is gone on your Mac or PC, or the Android bubble vanished.

Change the language in superwhisper, and stop it writing English when you spoke something else

superwhisper sets the language per mode. How to change it.

superwhisper adds words, repeats text or answers a question: find the stage, then fix it

superwhisper typing words you never said, repeated phrases.

Back up superwhisper and move your modes and vocabulary to a new Mac

superwhisper keeps modes, vocabulary and history in one folder, ~/superwhisper.

Transcribe an audio or video file with superwhisper: three ways, and what it needs

superwhisper Pro transcribes audio and video files through your active mode.

VoiceInk Refine and AI Enhancement: clean up dictation locally, and when you need a provider

VoiceInk Refine cleans up dictation locally on an Apple silicon Mac with 16 GB.

The VoiceInk Dictionary: vocabulary, word replacements, Auto Learn and filler words

VoiceInk's Dictionary has two tools: Vocabulary helps it recognize a name.

Stop Otter from joining your meetings: remove it now, then turn off auto-join

Type stop otter in the meeting chat to remove Otter's Notetaker at once. Anyone can.

Delete your Otter.ai account: what to do first, the steps, and why the button can be missing

Deleting an Otter account is permanent and erases every conversation.

Cancel an Otter.ai subscription: the steps, what happens next, and the no-refund rule

Cancel Otter in Account Settings, Billing, Cancel plan.

Wispr Flow Styles, Smart Formatting and Auto Cleanup: control how much it changes your words

Wispr Flow edits what you say: Styles set capitals and punctuation by app.

Wispr Flow is typing the wrong language: the fix on Mac, Windows, iPhone and Android

Wispr Flow types another language or mixes scripts? Pick only the language you speak.

superwhisper Vocabulary and Replacements: teach it your words without making it worse

superwhisper has vocabulary words, which hint the model, and replacements.

VoiceInk Custom Commands: send your dictation to a script instead of pasting it

VoiceInk's Custom Command output hands your final text to a shell command.

Wispr Flow with remote desktops: Citrix, Microsoft Remote Desktop, VMware Horizon and VDI

Wispr Flow in Citrix, Remote Desktop, VMware Horizon or a VDI.

Wispr Flow in Outlook: dictate emails, and get the text back when it does not land

How to dictate Outlook emails with Wispr Flow on Mac, Windows, iPhone and Android.

VoiceInk History: finding old transcripts, exporting them, and deleting them on a schedule

Where VoiceInk keeps your transcripts, how to search, play back and export them.

VoiceInk keyboard shortcuts: the recording key, its four modes, and every shortcut after it

Every VoiceInk shortcut in its docs: the recording key and its four modes, a second key.

Transcribing audio and video files with VoiceInk: formats, the queue, and what a Mode does to them

How VoiceInk transcribes audio and video files: the formats, the queue.

VoiceInk Context Awareness: what it reads from your Mac, and where that text goes

VoiceInk Context Awareness sends your selection.

Wispr Flow got less accurate or drops words: how to find the cause and fix it

Wispr Flow dropping first words, garbling text or less accurate than before? Wispr's own.

superwhisper keyboard shortcuts: global keys, per-mode keys, push to talk, and deep links

superwhisper's shortcuts from its docs: global and per-mode keys.

How to delete your superwhisper account, and the data on your Mac that deletion leaves behind

superwhisper has no delete button: you email support, and it finishes within 30 days.

superwhisper context awareness: what it captures, when, and why it sometimes captures nothing

superwhisper's context awareness gives the AI your selected text.

superwhisper Realtime is grayed out or missing: the three reasons, and how to turn it on

superwhisper's Realtime toggle works only with streaming models (Nova, Scribe, Parakeet).

MacWhisper dictation: how to turn it on, add AI prompts, and fix apps where it does nothing

MacWhisper's dictation types into any text field with a shortcut.

MacWhisper batch transcription: a folder of recordings in one run, and how to make it faster

Transcribe many files at once in MacWhisper: the Batch window.

MacWhisper Find and Replace: correct the same mistake in every transcript, and guide Whisper with a prompt

MacWhisper's Global Replace fixes words in every new transcript: replacement pairs.

How to use VoiceInk on a Mac: from the first dictation to Modes, the Dictionary and History

How to use VoiceInk: install it, pick a model, set the recording shortcut, and dictate.

How to use Typeless on a Mac: installing it, your first dictation, and the settings worth changing

How to use Typeless: install it, sign in, grant permissions and dictate with Fn.

How to delete Wispr Flow history, and what deleting it does not remove

How to delete Wispr Flow transcripts on Mac, Windows, iPhone and Android, set auto-delete.

How to use Otter.ai: from signing up to your first transcript, and the free plan's limits

How to use Otter.ai: sign up, record or import, let Notetaker join meetings.

How to turn off Live Captions on a Mac, pause it, or stop the window staying on screen

Turn off Live Captions on a Mac in System Settings, Accessibility, Live Captions.

Voice Memos transcription not working on a Mac: what it needs, and how to get the text anyway

No transcript in Voice Memos on a Mac? It needs macOS 15.

Wispr Flow in the terminal: where it pastes, where it cannot, and how to recover the text

Wispr Flow transcribes but nothing lands in your terminal? Which terminals take its paste.

Wispr Flow on iPad: it is not supported, and here is what its help center lists

Wispr Flow does not support iPad: its help center lists iPhone only.

Wispr Flow funding, valuation and investors: what the company itself has announced

Wispr Flow raised $280 million in a Series B at a $2 billion valuation.

How to export an Otter.ai transcript, download the audio, or copy the whole thing

How to export or download an Otter.ai transcript: the Export menu, the formats (TXT, DOCX.

How to delete an Otter.ai recording, and when it is really gone

Delete an Otter.ai conversation: it sits in Trash for 30 days.

Is Otter.ai safe: what Otter's own privacy and security page says, point by point

Is Otter.ai safe? Its privacy page, point by point: SOC 2 Type 2, AES-256 on AWS.

AI note taker for Mac: five options, and where each one keeps your meetings

AI note takers for Mac compared by what matters: whether a bot joins.

superwhisper and HIPAA: what its docs say about BAAs, local models and SOC 2

superwhisper and HIPAA, from its own docs.

VoiceInk backup and restore: what the export includes, what it leaves out, and how import behaves

Back up VoiceInk before a new Mac: Settings, Backup exports a JSON file with Modes.

VoiceInk microphone settings: fix the wrong mic, rank your devices, and quiet other audio

VoiceInk recording from the wrong microphone? Pin one with Selected Microphone.

VoiceInk repeats text or invents words: the five fixes its own docs give

VoiceInk repeats phrases or types words you never said? Its docs give five fixes.

VoiceInk local models: the full catalog, importing your own Whisper file, and Ollama for cleanup

Every local model in VoiceInk, from its docs: Parakeet, Nemotron, Whisper.

VoiceInk cloud providers: which ones transcribe, how to add an API key, and who pays

Connect a cloud provider to VoiceInk: which ones transcribe, which only enhance.

superwhisper uses the wrong microphone, or system audio records silent: the fixes

superwhisper using the wrong microphone, sounding worse on AirPods.

superwhisper is slow or uses too much memory: the settings that change it

superwhisper slow or heavy on memory? Tune Voice model active duration.

French dictation on a Mac: how to set it up, and where your voice is processed

French dictation on a Mac: add French to Apple Dictation.

German dictation on a Mac: how to set it up, and where your voice is processed

German dictation on a Mac: add German to Apple Dictation.

Italian dictation on a Mac: how to set it up, and where your voice is processed

Italian dictation on a Mac: add Italian to Apple Dictation.

Portuguese dictation on a Mac: how to set it up, and where your voice is processed

Portuguese dictation on a Mac: add Portuguese to Apple Dictation.

Dutch dictation on a Mac: how to set it up, and where your voice is processed

Dutch dictation on a Mac: add Dutch to Apple Dictation.

Polish dictation on a Mac: how to set it up, and where your voice is processed

Polish dictation on a Mac: add Polish to Apple Dictation.

Ukrainian dictation on a Mac: how to set it up, and where your voice is processed

Ukrainian dictation on a Mac: add Ukrainian to Apple Dictation.

Czech dictation on a Mac: how to set it up, and where your voice is processed

Czech dictation on a Mac: add Czech to Apple Dictation.

Danish dictation on a Mac: how to set it up, and where your voice is processed

Danish dictation on a Mac: add Danish to Apple Dictation.

Finnish dictation on a Mac: how to set it up, and where your voice is processed

Finnish dictation on a Mac: add Finnish to Apple Dictation.

Greek dictation on a Mac: how to set it up, and where your voice is processed

Greek dictation on a Mac: add Greek to Apple Dictation.

Hebrew dictation on a Mac: how to set it up, and where your voice is processed

Hebrew dictation on a Mac: add Hebrew to Apple Dictation.

Hungarian dictation on a Mac: how to set it up, and where your voice is processed

Hungarian dictation on a Mac: add Hungarian to Apple Dictation.

Indonesian dictation on a Mac: how to set it up, and where your voice is processed

Indonesian dictation on a Mac: add Indonesian to Apple Dictation.

Norwegian dictation on a Mac: how to set it up, and where your voice is processed

Norwegian dictation on a Mac: add Norwegian to Apple Dictation.

Romanian dictation on a Mac: how to set it up, and where your voice is processed

Romanian dictation on a Mac: add Romanian to Apple Dictation.

Slovak dictation on a Mac: how to set it up, and where your voice is processed

Slovak dictation on a Mac: add Slovak to Apple Dictation.

Swedish dictation on a Mac: how to set it up, and where your voice is processed

Swedish dictation on a Mac: add Swedish to Apple Dictation.

Thai dictation on a Mac: how to set it up, and where your voice is processed

Thai dictation on a Mac: add Thai to Apple Dictation.

Turkish dictation on a Mac: how to set it up, and where your voice is processed

Turkish dictation on a Mac: add Turkish to Apple Dictation.

Vietnamese dictation on a Mac: how to set it up, and where your voice is processed

Vietnamese dictation on a Mac: add Vietnamese to Apple Dictation.

Japanese dictation on a Mac: how to set it up, and where your voice is processed

Japanese dictation on a Mac: add Japanese to Apple Dictation.

Chinese dictation on a Mac: how to set it up, and where your voice is processed

Chinese dictation on a Mac: add Chinese to Apple Dictation.

Korean dictation on a Mac: how to set it up, and where your voice is processed

Korean dictation on a Mac: add Korean to Apple Dictation.

Russian dictation on a Mac: how to set it up, and where your voice is processed

Russian dictation on a Mac: add Russian to Apple Dictation.

Hindi dictation on a Mac: how to set it up, and where your voice is processed

Hindi dictation on a Mac: add Hindi to Apple Dictation.

Arabic dictation on a Mac: how to set it up, and where your voice is processed

Arabic dictation on a Mac: add Arabic to Apple Dictation.

How to use Handy: install it, pick a model, and dictate into any app

Set up Handy on a Mac: install it, grant two permissions, pick a model.

Handy not working: the fixes for shortcuts, pasting, models and microphones

Handy shortcut dead, nothing pasted, old clipboard text or a failed model download? The.

How to use TypeWhisper on a Mac: install it, pick an engine, and dictate

Install TypeWhisper with Homebrew or the DMG, grant two permissions.

Subtitle generators for the Mac: what is free, what exports SRT, and what each needs

Five ways to generate subtitles on a Mac: MacWhisper, MacParakeet, TypeWhisper.

Apple Notes transcription on a Mac: what it needs, the languages, summaries and limits

How audio transcription works in Notes on a Mac: the Macs and languages it supports.

Wispr Flow is slow or down: how to check its status and recover your dictation

Wispr Flow says taking longer than usual, or stalls? Check the status banner.

Wispr Flow error messages: what each one means, and the next step for each

Flow is having trouble loading, Audio system failed to load, Something's not right.

Wispr Flow capitalizes mid-sentence or adds a period: why, and how to control it

Wispr Flow adds a capital letter or a period in the middle of a sentence when it cannot.

Wispr Flow sync across devices: what follows your account and what stays on each device

Wispr Flow syncs your plan, dictionary, snippets, languages and styles across devices.

Wispr Flow muting or pausing music while you dictate: the settings, and the fix when audio stays silent

Wispr Flow can mute all audio or pause music while you dictate.

Wispr Flow word limit not resetting: the real reset time, and how to refresh the count

Wispr Flow's free weekly words reset Sunday at 23:45 UTC, not midnight Pacific.

Wispr Flow says Dictation cancelled or Don't tap: why nothing was recorded, and what to do

Wispr Flow starts and then no text appears? You tapped the shortcut.

Wispr Flow updates: when they install, how to update now, and what to check afterward

Wispr Flow updates itself in the background and waits while you dictate.

Wispr Flow Scratchpad: how to open it, dictate notes, and what it keeps

Scratchpad is Wispr Flow's desktop notes editor. Open it with Option S on a Mac.

Wispr Flow Insights and usage stats: what each number means and how it is counted

What Wispr Flow's Insights tab measures: words per minute, fixes made by Flow.

Live Captions on a Mac: the languages Apple lists, and what it does about translation

Apple lists Live Captions on Mac for English, Spanish, French, German, Japanese, Korean.

The best MacWhisper model for your Mac: WhisperKit and Turbo on Apple silicon, cloud on Intel

Which MacWhisper model to pick: a WhisperKit model on Apple silicon.

MacWhisper languages: what it transcribes, how it translates, and its limits with mixed audio

MacWhisper transcribes 100 languages, one per file. How it handles mixed-language audio.

MacWhisper license key: find a lost one, fix a disabled one, and move it to a new Mac

Find a lost MacWhisper license key in Gumroad, fix Your license is disabled.

How to use Spokenly on a Mac: the shortcut, the models, modes and the settings worth changing

Use Spokenly on a Mac: hold the shortcut, speak, release. How to pick a model.

Spokenly Local Only Mode: how to keep dictation on your device, and what it turns off

Local Only Mode blocks Spokenly's network access so audio and text stay on your device.

Spokenly not pasting text: why the App Store version needs Command V, and how to switch

Spokenly from the Mac App Store cannot paste by itself.

VoiceInk Dictionary Auto Learn: how it learns from your corrections, and what it shares

VoiceInk's Auto Learn watches the corrections you make and adds names and terms to its.

Apple Dictation on a Mac, reviewed: what it does well, where it stops, and who should move on

Apple Dictation on a Mac is free and fine for short bursts.

Typeless Translate: how to speak in your language and have it typed in another

Use Typeless Translate on a Mac: press Fn and Left Shift.

Typeless History and Dictionary: recover a dictation, control what is kept, and teach it your words

Typeless History lets you copy, retry, download or delete a dictation and set how long it.

How to cancel a Typeless subscription, what happens to refunds, and what the free plan leaves you

Cancel Typeless Pro under Subscription on the Account page in the app.

How to use Aqua Voice on a Mac: the hotkey, the settings worth changing, and common fixes

Aqua Voice on a Mac: hold Fn and talk into any text box. How to change the hotkey.

VoiceInk is slow: find which stage takes the time, then fix that one

VoiceInk taking too long? Find the slow stage in Dashboard insights.

VoiceInk keeps changing the language or model: a Mode is doing it, and here is how to find which

VoiceInk switches model or language by itself when a Mode matches the app, website.

VoiceInk custom prompts: the input tags, the system template, and prompts that work

Write a VoiceInk custom prompt: the five input tags, when to keep Use System Template on.

Aqua Voice and HIPAA: what Aqua states, what to confirm, and where your speech goes

Aqua Voice says it is HIPAA and GDPR compliant, with a SOC 2 Type II report and ISO 27001.

Transcribe audio in Word on a Mac: it is in Word for the web, not the Mac app

Word's Transcribe is not in Word for Mac. On a Mac it works in Word for the web.

Wispr Flow will not open, shows a blank window, or is stuck after sign-in: what to do

Signed in and Wispr Flow never appears, shows a blank white window.

How to use Willow Voice on a Mac: dictating, hands-free mode, hotkeys and the settings that matter

Willow Voice on a Mac: hold Fn, speak, release. Double-tap for hands-free.

Willow Voice not working: recover your dictation, then fix the microphone, permissions or language

Willow Voice missing words, failing, typing the wrong language or asking for permissions.

Willow Voice and HIPAA: enabling it, the agreement you sign, and what Willow says it stores

Willow Voice supports HIPAA workflows once you sign its BAA: Settings, Privacy.

How to cancel a Willow Voice subscription, on a Mac or through Apple

Cancel Willow Voice Pro where you bought it: Settings, Manage Billing on a Mac.

Wispr Flow guides: every page on this site about Wispr Flow, by topic

Every Wispr Flow guide on this site in one list: setup, settings, fixes, pricing.

superwhisper guides: every page on this site about superwhisper, by topic

Every superwhisper guide on this site in one list: setup, settings, fixes, pricing.

VoiceInk guides: every page on this site about VoiceInk, by topic

Every VoiceInk guide on this site in one list: setup, settings, fixes, pricing.

MacWhisper guides: every page on this site about MacWhisper, by topic

Every MacWhisper guide on this site in one list: setup, settings, fixes, pricing.

Typeless guides: every page on this site about Typeless, by topic

Every Typeless guide on this site in one list: setup, settings, fixes, pricing.

Otter.ai guides: every page on this site about Otter.ai, by topic

Every Otter.ai guide on this site in one list: setup, settings, fixes, pricing.

Spokenly guides: every page on this site about Spokenly, by topic

Every Spokenly guide on this site in one list: setup, settings, fixes, pricing.

Handy guides: every page on this site about Handy, by topic

Every Handy guide on this site in one list: setup, settings, fixes, pricing.

Aqua Voice guides: every page on this site about Aqua Voice, by topic

Every Aqua Voice guide on this site in one list: setup, settings, fixes, pricing.

Willow Voice guides: every page on this site about Willow Voice, by topic

Every Willow Voice guide on this site in one list: setup, settings, fixes, pricing.

superwhisper pasted raw text: the AI step failed, and here is how to get the formatted version

superwhisper pasted unformatted text because the AI step failed.

superwhisper keeps crashing or will not open: how to find the cause, and where your dictation went

superwhisper crashes, quits or will not open? Your dictation is usually in History.

Change or add a dictation language in Word on a Mac, and what to do when yours is not listed

In Word for Mac, click the gear on the Dictate toolbar and choose a Spoken Language.

superwhisper Enterprise: how the company license works, how to sign in, and what your admin sees

superwhisper Enterprise gives a team one bill, SSO sign-in and model policies.

Import an audio or video file into Otter: the steps, the formats, the limits and the fixes

Upload a recording to Otter: Import, then Browse or drag the file. Files up to 5 GB.

Otter.ai languages: the six it transcribes, how to change the setting, and what it does about translation

Otter transcribes English, Spanish, French, German, Japanese and Simplified Chinese.

Transcribe a YouTube video with Otter.ai: import the file, or record it as it plays

Otter cannot take a YouTube link. Download the video and import the file.

Make subtitles with Otter.ai: export an SRT, and where to use it

Otter turns a transcript into captions by exporting an SRT file, on paid plans only.

The Otter.ai Mac app: installing it, its permissions, and recording a meeting without a bot

The Otter desktop app for Mac needs macOS 12.3 or later. How to install it.

Name speakers in Otter.ai: tag Speaker 1, fix a wrong name, and rematch old conversations

Name speakers in Otter: open the Transcript tab, click Speaker 1.

Add Otter.ai to a Zoom, Google Meet or Microsoft Teams meeting, by hand or automatically

Add Otter to a meeting by pasting the meeting link on Otter's home page.

Otter.ai monthly minutes: when they reset, what counts against them, and how long transcription takes

Otter's monthly minutes reset on the day and time your billing cycle started.

Otter.ai and HIPAA: which plan, the agreement it needs, and what Otter leaves to you

Otter says it is HIPAA compliant, on the Enterprise plan only.

Record and transcribe a phone call with Otter.ai: record it on the phone, then import it

Otter cannot record a phone call itself, because Apple and Google restrict it.

Otter.ai is not recording audio, or only hears you: headphones, Safari and noise cancellation

Otter records nothing, or only your side? In a browser it hears through the microphone.

Otter.ai accuracy: what Otter says affects it, and the settings that improve it

Otter's own advice on accuracy: cut background noise, avoid overlap.

Edit a transcript in Otter.ai and share it: the steps, and what each permission allows

Edit an Otter transcript from the Transcript tab.

How to use FluidVoice on a Mac: install it, choose a model, and what its modes do

Set up FluidVoice on a Mac: brew install, two permissions, a hotkey and a speech model.

How to use Monologue on a Mac: set it up, dictate, and choose modes, languages and local processing

Set up Monologue on a Mac: install, sign in, grant Microphone and Accessibility.

Monologue not working on a Mac: fixes for recording, shortcuts and text that does not paste

Monologue will not record, the shortcut does nothing.

Cannot log in to Otter.ai: reset the password, find the right sign-in method, and get past 2FA

Cannot sign in to Otter? Reset the password at otter.ai/forgot-password, try the Google.

Wispr Flow on iPhone looks always on: why the orange dot stays, and how to turn it off

The orange dot stays on after Wispr Flow dictation because its session stays open.

Guides in other languages

29 languages, 4929 guides. Each line lists that language's guides; the app itself is in English.

This app is completely free. You don't have to make an account. There are no subscriptions, no difficult downloads, and nothing is locked. Made for Apple silicon Macs. Source on GitHub.

YapToText help and Mac dictation guides

Start here

Your first dictation in YapToText, step by step

YapToText not working: fix it in this order

YapToText's keys: the speech to text shortcut, and how to change it

Every help topic

Your first dictation in YapToText, step by step

YapToText's keys: the speech to text shortcut, and how to change it

The floating dictation panel: your voice as a wave, your words as they form

Spoken punctuation in YapToText: what to say for each mark

Dictation modes: the same words, shaped for where they are going

Auto mode: dictation that works out what it is

Intelligent Insert: dictate into the middle of a sentence and it fits

Quick Edit: select text anywhere and say what you want changed

Dictionaries: teach YapToText your names and jargon

The Whisper and cleanup models YapToText runs on your Mac

Energy and battery life: what the dictation models cost your Mac

The menu bar dictation icon: the capybara, and what he is telling you

Dictation history, and the rescue after a crash

Utility, the text workbench, and your dictation statistics

YapToText not working: fix it in this order

Mac dictation how-to

Mac dictation keeps stopping after 30 seconds: why, and the fix

How to use dictation on a Mac: turn it on, talk, and stop

Mac dictation commands: Apple's full list, and how to delete

Mac dictation in other languages, and in more than one

Mac dictation not working: what to check, smallest fix first

The Mac dictation shortcut, and how to change it

How to talk to text on a MacBook Air or MacBook Pro

Dictation or Voice Control on a Mac: which one you need

Dictation in macOS 27: what Apple Intelligence improves, and on which Macs

The best microphone for dictation on a Mac, and how to turn it on

How to improve Mac dictation accuracy: ten fixes, biggest first

Dictation tips: how to dictate well on a Mac

Dictation vs typing speed: what the research says, and how to measure your own

How to dictate emoji on a Mac, from heart emoji to a smiley face

AirPods dictation on a Mac: pick the microphone, then keep the quality

Dictation with an accent on a Mac, or in English as a second language

Mac dictation auto-punctuation: turn it off, or make it behave

Mac Voice Control commands: the practical list, and how to add your own

Dictation on an Intel Mac: what works, and where your voice goes

How to turn off dictation on a Mac, and stop it starting by accident

Voice dictation statistics: speed, accuracy, models and limits, with sources

Siri vs Dictation on a Mac: what each one does, and which to use

Spanish dictation on a Mac: set it up in Apple Dictation or YapToText

Dictating in two languages on a Mac: switch as you talk, or set it per dictation

Teach Mac dictation new words: names, jargon, brands

Lost a dictation on Mac: how to get the text back

Dictation vs transcription: what is the difference, and which one you need on a Mac

How to dictate capital letters on a Mac: caps on, all caps, and fixing the rest

How to dictate numbers on a Mac: digits or words, money, dates and phone numbers

How to start a new line or paragraph with dictation on a Mac

Edit text by voice on a Mac: fix, rewrite and delete without typing

What Mac dictation apps shipped lately, by date

Dictation on MacBook Neo: the F5 key, what works, and what needs an M3 Mac

Dictation on a Mac mini or Mac Studio: it needs a microphone first

Dictate in your apps

Dictate into any app on your Mac, from Slack to Notion

Dictation in Google Docs on a Mac: Google's way, Apple's way, and mine

How to dictate in Microsoft Word on a Mac, with or without the Dictate button

Dictation in Mac Mail: dictate an email, from greeting to sign-off

Speech to text in Notes on a Mac: dictate a note, or transcribe a recording

How to dictate emails in Outlook on a Mac, with or without the Dictate button

Dictation in Pages on a Mac: Apple's way, and mine

How to dictate in PowerPoint on a Mac, into slides and speaker notes

How to use voice to text in Teams on a Mac, and what Teams transcribes on its own

Dictate prompts to ChatGPT, Gemini and other AI chats on a Mac, by voice

Dictation in Gmail on a Mac: voice typing an email in your browser

Voice to text in Messages on a Mac: dictate a text, or send it as audio

Dictation in Notion on a Mac: voice to text in any page, with lists when you want them

Obsidian voice to text on a Mac: dictate Markdown notes, and keep them all local

How to dictate in Slack on a Mac, from the message box to a thread

Voice typing in Chrome, Safari and every other browser on a Mac

Voice to text in Discord on a Mac: dictate messages in any server or DM

Scrivener dictation on a Mac: from one scene to a whole draft by voice

WhatsApp voice to text on a Mac: dictate messages in WhatsApp and Telegram

How to dictate in Excel on a Mac: cells, numbers, and what to type instead

How to dictate in OneNote on a Mac, with or without the Dictate button

Dictation in Keynote on a Mac: slide text and presenter notes by voice

How to dictate in Numbers on a Mac: cells, comments, and what to type instead